Asia Development Alliance (ADA)
Steering Committee (SC) Meeting 

Busan / 2:00-4:00 pm on 24 Jan. 2018 

Decisions 
(draft 29 January 2018)

Participants : 21 persons
¢ SC members: Harsh Jaitli (VANI, India), Sugeng Bahagijo (INFID- Indonesia) Mhafe Del Mundo on behalf of Roselle Rasay (Code-NGO, Philippines), Anselmo (KoFID, Korea), Zia (PDA, Pakistan), Hideki Wakabayashi (JANIC, Japan)
¢ Members : Minyoung Kim and Hanui Lee (KCOC, Korea), Yerum Jung (KoFID, Korea), Aoi (JANIC, Japan), Gopal Lamsal, Dayasagar Shrestha (NFN, Nepal), Sushil BKS (Dalit NGO Federation of Nepal) Abdul Awal (Equity-BD, Bangladesh), Adrian Heok (ALMOS, Singapore), Hamong Santono (INFID Indonesia), Saroeun Soeung, El Sotheary (CCC, Cambodia)
¢ Observers : Beckie Malay (GCAP Philippines), Trinanjan Radhakrshnan (CHRI, India)
¢ Secretariat : Jyotsna Mohan (Coordinator)

Note : 1) The decisions below were made at the Annual General Meeting and Steering Committee (SC) of ADA in Busan on 24 Jan. 2018, but some decisions (e.g. SC member from NFN, Focal Point among Co-conveners, Supervision of the Seoul Admin. Office, etc.) were revised after the follow-up communications with the member organizations concerned.

The delegates of the ADA AGMN, 

Legal registration, Fical Agency and Secretariat
1.   Re-Affirm the legal registration of ADA Seoul Administrative Office in Seoul, Korea with its own bank account as a liaison office with Korea International Cooperation Agency (KOICA) on financial and grant-related administrative matters under the supervision of KCOC, Steering Committee (SC) member of ADA and Anselmo Lee, Senior Advisor,
2. Reaffirm the Code-NGO as fiscal agency for the IPF projects for 2018-2019,
3. Reaffirm Jyotsna Mohan as a full-time Regional Coordinator for ADA for 2018-2019,
Governance and Membership 
4. Confirm that Harsh Jaitli, Roselle Rasay and Anselmo LEE complete their mandate as  Co-Conveners and SC after serving two terms (2014-2015, 2016-2017)
5. Confirm that two SC members, VANI (India) and Code-NGO (Philippines) have completed their two terms and step down from the SC members,
6. Confirm that JANIC (Japan) continue to work as SC member for the purpose of developing partnership with Japan International Cooperation Agency (JICA),
7. Elect the following 6 SC member organizations for 2018-2019, 2 member organizations per each of three sub-region (South Asia, South East Asia and North East Asia) ; PDA (Pakistan) and NFN (Nepal) for South Asia, INFID (Indonesia) and CCC (Cambodia) for Southeast Asia, and KCOC (Korea) and JANIC (Japan) for North East Asia.
8. Recognize the following 6 persons as SC members subject to the confirmation of each SC member organization; Zia Ur Rehman (PDA), Gopal Lamsal (NFN), Saroeun SOEUNG(CCC), Sugeng Bahagijo (INFID), Hyungbong Yoon (KCOC) and Hideki Wakabayashi (JANIC)
9. Reaffirm that Gopal Lamsal (NFN), Saroeun Soeung (CCC- Cambodia) and Hideki Wakabayashi (JANIC -Japan) were appointed as three Co-conveners among 6 SC members representing each of three sub-region,
10. Welcome Anselmo LEE and Harsh Jaitli, former and founding Co-Conveners of ADA as the Senior Advisors to ADA,

Office Bearers for ADA 2018-2019
Position Name NGO Sub-region
Co Conveners Mr Gopal Lamsal NFN South Asia
Mr Saroeun Soeung (Focal Point) CCC South East Asia
Mr Hideki Wakabayashi JANIC North East Asia
Steering Committee Members Primary Member Alternate Member Org. Sub-region
Mr Gopal Lamsal Ms Bhawana Bhatta NFN South Asia
Mr Zia Ur Rahman Ms Maryam Amjad PDA
Mr Saroeun Soeung Ms El Sotheary CCC South Asia
Mr Sugeng Bahagijo Mr Hamong Santono INFID
Mr Hideki Wakabayashi Mr Aoi Horiuchi JANIC North East Asia
Hyunbong Yoon Ms Minyoung KIM KCOC
Senior Adviser Harsh Jaitli, India / Anselmo Lee, Korea
Secretariat Jyotsna Mohan, India

Membership and Terms of Reference (ToR) 
11. Request SC members to revise the ADA Terms of Reference (ToR) for 2018-2019 in accordance with the discussions and decisions of the ADA AGM on 24 Jan. 2018 including membership criteria and procedure, identity, governance structure, etc.
12. Request SC members to include Central Asia to be geographical scope of ADA for 2018-2019 and make efforts to reach out to new potential members from Central Asia,
13. Request SC members to review the membership status of all existing member organizations and new membership applications from Bhutan and Maldives in accordance with the new ToR,
14. Re-affirm the Working Group on G20 among mainly ADA members and partners from China, Japan, India, Indonesia, South Korea and Singapore with JANIC as Chair to prepare for G20 Summit in Japan in 2019 with Katsuji as the focal point.
External Representation and Global Partnership 2018-2019
15. Confirm the following persons - SC members and Regional Cooridnator - to be ADA representative to the organizations that ADA is affiliated or associated with.
ADA's External Representation 2018-2019
Organization ADA Role and Responsibility ADA Representative
ADN SC member Soeung Saroeun (CCC), Co-convener
TAP SC member / Co-chair Zia Ur Rehman (PDA), SC member
Jyotsna Mohan, Regional Coordinator
A4SD Facilitation Group Hideki Wakabayashi (JANIC), SC member
Jyotsna Mohan, Regional Coordinator
APSD SC member Sugeng Bahagijo (INFID), SC member
Hyunbong Yoon (KCOC), SC member
IFP Regional Partner ADA Secretariat (Jyotsna Mohan)
Together 2030 Member ADA Secretariat (Jyotsna Mohan)
AP RCEM Member  ADA Secretariat (Jyotsna Mohan)
CIVICUS Member ADA Secretariat (Jyotsna Mohan)
CIVICUS AGNA Member ADA Secretariat (Jyotsna Mohan)
Open Government Partnership (OGP) Member ADA Secretariat (Jyotsna Mohan)

IFP Project Implementation
16. Request the regional coordinator of ADA to finalize ADA's 3 year action plans (2018-2020) in line with the IFP priority and plans in consultation with the SC members,
17. Request the ADA Secretariat to submit a project proposal to KOICA for funding support in close cooperation with KCOC, SC member from Korea.
Budget and Activities 201
18. Approve the budget for 2018 as attached. 
19. Approve the action plans for 2018 with the funding from EU-IPF as attached.
Annex
¢ Budget for 2018
¢ Activities for 2018
¢ ADA Terms of Reference (ToR) 2018-2019 (revised after the ADA AGM on 24 Jan. 2018)
¢ Agenda of the ADA AGM (Busan, 24th January, 2018)
 
Asia Development Alliance (ADA)

Annual Members Forum 

Busan, Korea 
24 Jan. 2018

Provisional Agenda

1. Roll Call / Introduction of Delegations
2. Adoption of Agenda
3.   Review of the Decisions of the Previous Meeting(s)
4. Report from the ADA Secretariat 
5. Governance Issues
¢ New member(s) 
¢ New Steering Committee (SC) Member -
¢ Co-conveners
¢ ToR revision
6.   External Relations and ADA representation
1) Asia Democracy Network (AND)
2) Asia Civil Society Partnership for Sustainable Development (APSD)
3) Asia Pacific Regional CSO Engagement Mechanism (AP-RCEM)
4) International Forum of National NGO Platforms (IFP)
5) CIVICUS: World Alliance for Citizen Participation
6) Affinity Group of National Associations (AGNA)
7) The Transparency, Accountability and Participation (TAP) Network
8) Action for Sustainable Development (A4SD)
9) Together 2030

7.   ADA Strategic Action Framework for 2018-2020 
8.   ADA Action Plans for 2018 and budget
9. Any Other Business (AOB)